RecapBird — Delete your data

App: RecapBird on Google Play, recapbird.ai.note.taker.voice.recorder.summary · Developer: KLapp · Last updated: October 31, 2026

RecapBird has no user accounts and no sign-in. Your notes (transcripts and summaries) live on your phone. Our servers hold your audio, transcripts and summaries only for a short time, and the app sends analytics and crash data to Google and subscription data to Apphud, as the Privacy Policy lists. This page explains how to delete what is on your phone, how to ask us to delete your data on our servers, and how long the rest is kept. You do not need to reinstall the app to ask.

Delete notes and everything the app keeps on your phone

One note: delete it in the app. This also cancels any processing of it and deletes any copy we still hold on our servers, including reports about that note.
Everything on the phone: uninstall RecapBird, or open Android Settings → Apps → RecapBird → Storage & cache and tap Clear storage (the names vary by phone).

Either way, the app's records on the phone are deleted at once: your notes, recordings, the record of your tap on “Get started”, and the IDs that Google's services stored in the app. Android's backup and phone-to-phone transfer leave this data out, so it does not come back after a reinstall, and we cannot restore your notes: we keep no backup of them. Uninstalling also stops all collection by the app.

Ask us to delete your data on our servers

In the app, open Settings → Privacy and data → Delete my data. It opens an e-mail to applarik+recapbird@gmail.com with the subject “RecapBird: delete my data” and a line “Install ID: …”.
Send the e-mail as it is. The Install ID is the anonymous ID of your install. It is not a password and does not prove that the install is yours; it is how we find your records, because RecapBird has no accounts and we cannot tie an e-mail address to an install.
A person on our team reads every e-mail and carries out the request by hand. We may ask you a question to make sure the request is yours. We act on each request as soon as we can.
Without the app: write to applarik+recapbird@gmail.com with the subject “RecapBird: delete my data” and your Install ID if you have it (in the app it is in the deletion e-mail of Settings → Privacy and data → Delete my data).

No Install ID? If you write without it, we ask you for it; without it we cannot identify your records. If you have uninstalled the app, the Install ID went with it, and a reinstalled app has a new one. Audio and results expire on our servers as the table below says (most within about a week, waiting audio within 30 days, reported summaries after 90 days); the other records expire as the Privacy Policy, section 7, says; your record at Apphud is kept while we use Apphud.

What we delete

Data	What happens
For your install: audio, transcripts and summaries still on our servers, job records, reports you sent, consent records, and the install record; and your customer record at Apphud, our subscription provider	Deleted by our team through our deletion route
Google Analytics data and the matching rows of our BigQuery copy, for your analytics user ID	Deleted by our team by hand in the analytics consoles, no earlier than 4 days after the server step, so a request is not finished on the day we start it
Support e-mails	We delete your e-mails to us, their copies and the Telegram notifications about them when you ask from the address that sent them

Limits of analytics deletion

What stays after a deletion

Retention and automatic deletion

Some data expires automatically; other data remains as described below, whether or not you still have the app.

Data	Deleted
Audio on our servers	Right after the transcript is made; up to 7 days if transcription fails; 30 days at the latest if it is still waiting to be processed
Transcripts and summaries on our servers	When your phone confirms it has received them; after 7 days at the latest, removed from storage within one more day. Google Vertex AI may keep a summary prompt that its automated checks flag as possibly abusive for up to 90 days
Audio and transcripts at our speech-to-text provider (Soniox)	We delete our copy after each job and daily delete anything older than 24 hours; Soniox deletes anything left after 30 days at the latest
Job records (status, length and IDs, no content)	1 day after a job ends; 8 days after a failed job
Reported summaries	After 90 days
Google Analytics data (app-instance ID, advertising ID, approximate location, phone and app details, how the app was found, events)	After 14 months, in Google's monthly deletion run; for the app-instance ID and other user-level data, counted from your last use of the app. Google's aggregated reports are not limited by this.
Our daily BigQuery copy of Analytics events	At the latest 420 days after it is made; Google's recovery copies of deleted tables last up to 14 more days
Crash reports and their IDs (Firebase Crashlytics)	After 90 days Google starts removing them
Session details that Crashlytics uses for its crash statistics (app and phone details, when the app came to the foreground)	Google publishes no separate deletion period for them
Firebase installation ID	Kept until a request to delete it reaches Firebase, then removed within 180 days; the app sends no such request
Notification token	Deleted by Firebase once the app has not connected for 270 days

Technical data that Google collects as a controller in its own right while running Firebase (“Firebase Service Data”, such as IP addresses) is kept and deleted under Google's Privacy Policy (https://policies.google.com/privacy).

To delete your advertising ID, open Android Settings → Privacy → Ads and tap “Delete advertising ID”; no new one is assigned. “Reset advertising ID” replaces it with a new one instead (on some older versions, “Opt out of Ads Personalization” limits its use for personalized ads). Google states that resetting the advertising ID also resets Google Analytics' app-instance ID. Neither step deletes records already sent; they are deleted as above.